With a fax modem attached to your Small Business Server computer and Microsoft Fax Service, your users can fax documents right from their desktops, without fax modems and additional phone lines for their computers. From your server computer, you can manage fax devices and control phone lines in one place, archive sent faxes, and review fax usage.
Microsoft Fax Service provides several ways to handle received faxes, so you can distribute faxes quickly and inexpensively.
Users on your network can use the Print or Send command in any application to fax a document or message. When users fax a document, the software steps them through the process of sending the fax. Small Business Server handles dialing, so all the user needs to do is provide the phone number.
You can send faxes to a large number of people, in a process called bulk or broadcast faxing, and you can schedule faxes to be sent at a specific time to take advantage of less expensive phone rates.
To receive faxes on your server computer, you must have a modem and software with adaptive answer capability, which means the software can distinguish between fax and data calls. Faxes can be printed as they are received, sent to a mailbox, or saved on your server. You can then distribute faxes by interoffice mail, e-mail, or fax. Microsoft Fax Service can monitor up to four fax modems for incoming fax calls.
Microsoft Fax Service provides several standard cover pages and a cover-page editor you can use to create or modify cover pages. Your users can create their own cover pages, or you can specify customized cover pages for your organization to automatically precede a fax.
On your network, a fax printer works much like a shared printer. Documents are sent to a print queue, where they remain until they are sent or deleted. Like any other print job, a fax job can be paused, restarted, or deleted.